2005 Minutes

CLINTON-ESSEX-FRANKLIN LIBRARY SYSTEM

Board of Trustees Meeting held July 18, 2005

MINUTES

Call to Order

The Board of Trustees meeting was called to order on Monday, July 18, 2005 at the Clinton-Essex-Franklin Library System, 33 Oak Street, Plattsburgh at 4 p.m., by Donna Hanus, President.

Roll Call

Present:  Lynn Bezio; Nancy Church; Chris de Grandpre; Lynn Dufort; Donna Hanus; Virginia LaPointe; Cerise Oberman; Fred Smith; Barbara Stowe (4:20); Neil Surprenant and Valerie Trudeau (4:03).

Staff present:  Mary A. Brown, Interim Director; Penny Cowan; Kathie LaBombard; Elizabeth Rogers; Michael Spofford and Julie Wever.

Others present:  Sonia Long, Plattsburgh Public Library (PPL) Director; Barbara Doh, Plattsburgh Public Library Representative and Frances Fairchild, Clinton-Essex-Franklin Directors Association (CEFDA) Representative.

Excused Absences

Cerise Oberman moved that Lauren Choate; Nancy Howard; Patricia McCaughin and Charles Racette be excused from the meeting.  The motion was seconded by Chris de Grandpre and passed unanimously.  Motion carried (9-0-0).

Agenda

Neil Surprenant moved approval of the Agenda.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (9-0-0).

(Valerie Trudeau entered the meeting at 4:03 p.m.)

Approval of Minutes

Lynn Bezio moved approval of the June 20, 2005 Minutes.  The motion was seconded by Nancy Church and passed unanimously.  Motion carried (10-0-0).

Financial Report

Fred Smith moved approval of Abstracts dated June 15 and June 28 and Manual Checks dated June 17.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried

(10-0-0).

Purchase of a new van is delayed due to the expiration of the New York State Contract.  Michael Spofford is in touch with a representative to ascertain the quickest way to obtain a new vehicle.  If the current contract is not renewed, a much longer delivery time will be necessary.

The bookmobile is scheduled to arrive mid to late September.

President’s Remarks

Donna Hanus thanked Cerise Oberman for chairing last month’s meeting and all board members who have helped with the Search Committee efforts.

Donna noted that Mary Anne Poston, long-time Plattsburgh Public Library representative, is leaving the area to be closer to family.  Donna will send her a thank you note from the Board for her service.

Donna also welcomed Barbara Doh who will now serve as the PPL representative.

Interim Director’s Report

Mary A. Brown reported:

  • Scholastic Books donates books to be given away to children and libraries involved in the New York State Summer Reading Program.  CEF last year posted the largest increase of any library system in the State with a 106 percent increase and therefore received a very large number of books which will end up with children in our communities.  Kathie LaBombard shepherds the program, and she indicated that the participating libraries have grown their programs with innovative presenters.

(Barbara Stowe entered the meeting at 4:20 p.m.)

  • CEF has participated for a long time in the Journey Into Reading Program sponsored by the Child Care Coordinating Council.  Staff members have volunteered their time, as well as family members, to spend some evenings at the mall reading to children.  Children who listen to a story get to have a new, free book.  A thank you letter was received from Alice Sample, and included with that note were comments from parents who fully support and appreciate the program.
  • CEF has filed its 2004 New York State Annual Report, a basic and statistical summary of the calendar year.  Copies of the report were provided to the Board in meeting packets.

Lynn Dufort moved approval of the CEFLS 2004 Annual Report as presented.  The motion was seconded by Valerie Trudeau and passed unanimously.  Motion carried (11-0-0).

  • New York State now requires that the Library System file an affidavit stating that Central Library Book Aid funds have been spent in accordance with state regulations.

Chris de Grandpre moved approval of the execution of the affidavit of compliance for Central Library Book Aid expenditures.  The motion was seconded by Barbara Stowe and passed unanimously.  Motion carried (11-0-0).

  • 2005 Central Library Contract, 2005 Member Library Contracts, 2005 Reading Center Contracts and 2004 Reading Center contracts were presented for approval.  Upon receipt of state aid and the signed contracts, member library funding can be distributed.

Lynn Dufort moved approval of the 2005 Central Library Contract.  The motion was seconded by Lynn Bezio and passed unanimously.  Motion carried (11-0-0).

Neil Surprenant moved approval of the 2005 member library contracts.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (11-0-0).

Lynn Dufort moved approval of the 2004 and 2005 reading center contracts.  The motion was seconded by Fred Smith and passed unanimously.  Motion carried (11-0-0).

It was the suggestion of the Board that the reading center contract form be reviewed for clarification in wording.

  • The Southern Adirondack Library System was awarded an LSTA grant to provide training to member librarians and early childhood educators in each library system in New York State.  CEFLS is planning to hold a workshop on October 21 at a location yet to be determined.

Cerise Oberman moved approval of CEF’s participation in the LSTA grant, Growing a Reader:  It’s Never Too Early with a budget of $2,225.  The motion was seconded by Lynn Bezio and passed unanimously.  Motion carried (11-0-0).

  • The financial system upgrade approved at the last meeting has been accomplished.
  • Mary Anne Poston, long-time PPL Board member and CEFLS liaison, is leaving the area and Mary expressed her thanks and appreciation for Mary Anne’s commitment to the Library and the System.
  • The issue of legality of a raffle to benefit CEFLS is not definitive at this time.  It looks like it may not be possible, but she continues to investigate that option.

Plattsburgh Public Library (PPL) Report

Barbara Doh will be the PPL/CEF board liaison, and she looks forward to reporting at next month’s meeting.

Clinton-Essex-Franklin Directors Association (CEFDA) Report

The next meeting will be September 12 at Wadhams Free Library.

Committee Reports

Future Financial Committee

Valerie Trudeau reported that a thank you photo with Ed Roetman, Tri-Lakes McDonalds owner, has been taken and sent to the various local newspapers.  Borders Store has initiated an “adopt-a-book” program to benefit the bookmobile.  Customers purchase books to be donated to CEFLS.  The Committee met and discussed options regarding the new director’s reception as a fundraiser.  Anthony’s was contacted for availability for the first two Thursdays in September.  Letters to service clubs will be sent.  Kiwanis, in response to CEF’s request, is donating $1,500 for collections for seniors and $1,500 has been approved in committee for collections for children prenatal to age five.  Collections will be used as a marketing strategy for service club requests.  Valerie noted that many trustees donated to the bookmobile fund last year and may consider donating to the new director event in order that there will be a starting budget.

Finance Committee

Mary advised that a draft 2006 budget will be presented at the August meeting.  The draft will have been reviewed by the Finance Committee prior to presentation.  County budget requests must be submitted by late August or early September.

Old Business

Lynn Bezio will attend the July 26 PPL board meeting as the CEF Board representative.

Executive Session

Neil Surprenant moved that the Board enter executive session at 4:58 p.m., to discuss personnel and negotiations.  The motion was seconded by Nancy Church and passed unanimously.  Motion carried (10-0-0).

(Nancy Church left the meeting at 5:32.)

Executive session ended at 5:39.

Neil Surprenant moved that the chair of the search committee be empowered to make an offer to Ewa Jankowska up to a maximum of the salary range and $2,000 for moving expenses to become the new director with a two-year contract effective on or about October 1, contingent upon Civil Service approval.  The motion was seconded by Cerise Oberman and passed unanimously.  Motion carried (10-0-0). 

Cerise Oberman moved that the contract with the Interim Director be extended through September 30.  The motion was seconded by Neil Surprenant and passed unanimously.  Motion carried (10-0-0).

Fred Smith moved that the Board accept the summary of proposals for the 2005-07 proposed contract with the CSEA as presented.  The motion was seconded by Valerie Trudeau and passed unanimously.  Motion carried (10-0-0).

The next meeting will be August 22.

Respectfully submitted,

Mary A. Brown
Secretary pro tempore

CLINTON-ESSEX-FRANKLIN LIBRARY SYSTEM

Board of Trustees Meeting held September 19, 2005

MINUTES

Call to Order

The Board of Trustees meeting was called to order on Monday, September 19, 2005 at the Clinton-Essex-Franklin Library System, 33 Oak Street, Plattsburgh at 4:05 p.m., by Donna Hanus, President.

Roll Call

Present:  Lynn Bezio; Lauren Choate; Nancy Church; Donna Hanus; Nancy Howard; Cerise Oberman; Fred Smith; Barbara Stowe (5:05); Neil Surprenant and Valerie Trudeau.

Staff present:  Mary A. Brown, Interim Director; Penny Cowan; Betsy Brooks; Kathie LaBombard; Elizabeth Rogers; Michael Spofford and Julie Wever.

Others present:  Barbara Doh, Plattsburgh Public Library Representative and Frances Fairchild, Clinton-Essex-Franklin Directors Association (CEFDA) Representative.

Excused Absences

Nancy Howard moved that Chris de Grandpre; Lynn Dufort; Virginia LaPointe; Patricia McCaughin and Charles Racette be excused from the meeting.  The motion was seconded by Neil Surprenant and passed unanimously.  Motion carried (9-0-0).

Agenda

Cerise Oberman moved approval of the Agenda.  The motion was seconded by Fred Smith and passed unanimously.  Motion carried (9-0-0).

Approval of Minutes

Lauren Choate moved approval of the July 18, 2005 Minutes.  The motion was seconded by Neil Surprenant and passed unanimously.  Motion carried (9-0-0).

Financial Report

Cerise Oberman moved approval of Abstracts dated July 15, July 28, August 9, August 23, September 8 and Manual Checks dated July 29 and August 17.  The motion was seconded by Lynn Bezio and passed unanimously.  Motion carried (9-0-0).

The revenue anticipation note cost more than expected and resulted in an overage of code 5319.  Adoption of the revised 2005 budget will accommodate those codes which are over/under.

Fred Smith reported for Finance Committee Chairperson Chris de Grandpre that the 2006 budget is a work in progress.  A five percent increase will be requested from each of the three counties.  Budget hearings will be held in each county and attendance by board members is important.

President’s Remarks

Donna Hanus thanked the Finance Committee and staff for work on the budget.  Donna also thanked Fred for keeping her apprised of the negotiating process.  The 2005-2007 Contract was distributed to Trustees.  Thank you to all staff members who have gone above and beyond the call of duty in this interim period.  Congratulations to Valerie Trudeau on her new position as CEO of the Girl Scouts of the North Country.

Interim Director’s Report

Mary A. Brown reported:

  • on her attendance at the last CEFDA meeting.  The directors and the group have advanced to an active group addressing many library issues.
  • The bookmobile staff had a successful visit to North Carolina.  They returned with a couple of outstanding issues, such as the door opening mechanism from the outside as well as a rail for the step area in the back.  Delivery of the vehicle will be four to six weeks after the sign off.
  • The old bookmobile will be advertised for sale with sealed bids to be submitted by a certain date to be established.

A lengthy discussion ensued as to a proposed change order for a wood rail for the step area in the back of the new bookmobile as well as funding of same.  The railing is a safety issue inasmuch as the proposed rail would be an open metal rail.  The graphics package will cost less than expected or part of the $10,000 raised could be used for this purpose.  Discussion ensued as to how the $10,000 is being spent.

Cerise Oberman moved approval of a change order for a custom wood rail in lieu of an open metal rail at a cost of $921.  The motion was seconded by Valerie Trudeau and passed unanimously.  Motion carried (9-0-0).

  • Budget Revision #09 was forwarded to trustees in the August meeting packets.  Adoption of this revision will allow Michael Spofford to adjust the figures in those codes after review and recommendation by the Finance Committee.

Fred Smith reported that the Finance Committee had met in August and made revisions to the 2005 budget based on changes to fuel expenses, New York State Employees Retirement System expense and 2005 salaries.  Those changes are reflected in Budget Revision #09.

Fred Smith moved approval of Budget Revision #09.  The motion was seconded by Neil Surprenant and passed unanimously.  (Motion carried 9-0-0).

Plattsburgh Public Library (PPL) Report

Barbara Doh reported that the PPL Board met on August 30.  The Bylaws were amended to read that a quorum is one-half plus one of the filled trustee positions.  The Board consists of 13 members and at one point they were three short.  Two new members were welcomed to the Board, Christine Suruda and Richard Scales.  Mayor Stewart has been appointing members based on city ward representation.  Funds remaining in the renovation account are being used for the air conditioning and women’s handicapped bathroom work.  The Director would like to use remaining funds for a handicap door opener for the front door and additional shelving.  The summer reading program had 183 registrations with 72 percent completing the program and a total of 1747 items read.  Dottie Buchanan reported that the July Friends of the Library book sale raised $1337 for the Library.  The Buildings and Grounds Committee reported that the front steps had been repaired and the handicapped bathroom finished.  Frank Ultee, Chair of the Finance Committee, reported appropriate levels of expenditure.  The Director’s budget for 2006 represents a less than one percent increase, and the Board moved to support it.  Meetings are held the fourth Tuesday of each month at 4:30 p.m.  Chuck Racette will be asked to attend the next meeting as CEFLS liaison.

Clinton-Essex-Franklin Directors Association (CEFDA) Report

Francie Fairchild reported that a meeting was held on September 12 at Wadhams Free Library with attendance of ten member library directors, one trustee and two CEF staff.  The topic was library funding through the school budget with Mary Brown giving how-to’s.  Libraries discussed their experiences with school budgets.  The next meeting will be October 24 at Saranac Lake Free Library.  The topic will be services received from CEFLS and how member libraries can help each other.

Committee Reports

Nominating Committee

Nancy Howard reported that three board members terms will expire at the end of December, and she will be in contact with them to determine their interest in serving another term.  A slate of officers for 2006 will also need to be presented.

Future Financial Committee

Donna Hanus read a letter from CEFDA regarding a reception for the new director.  Consensus of that group was that the reception not be a fundraiser.

Valerie Trudeau reported that she and Nancy Church had met last week and determined that the welcoming reception be an open reception and not a fundraiser.  There is no budget for such an event, however.  Discussion ensued as to types of events and related costs.   An underwriter for a fundraising event could be pursued.

(Barbara Stowe entered the meeting at 5:05 p.m.)

The welcome event should be held by the end of October.

(Valerie Trudeau left the meeting at 5:06 p.m.)

Communications

Penny Cowan read a letter from Lyon Mountain Correctional Facility thanking CEF for the program by Beth Nolland and a letter from Camp Gabriels Correctional Facility thanking CEF for the program by Jackie Warren Moore.

Executive Session

Fred Smith moved that the Board enter executive session at 5:11 p.m., to discuss personnel.  The motion was seconded by Cerise Oberman and passed unanimously.  Motion carried (9-0-0).

Executive session ended at 5:20.

Fred Smith moved to grant salary increases of three percent for the 2005 year to management confidential employees retroactive to January 1, 2005.  The motion was seconded by Cerise Oberman and passed unanimously.  Motion carried (9-0-0).

The next meeting will be October 17.

Respectfully submitted,

Nancy Howard
Secretary

Board of Trustees Meeting held October 17, 2005

MINUTES

Call to Order

The Board of Trustees meeting was called to order on Monday, October 17, 2005 at the Clinton-Essex-Franklin Library System, 33 Oak Street, Plattsburgh at 4:03 p.m., by Donna Hanus, President.

Roll Call

Present:  Lauren Choate; Nancy Church; Chris de Grandpre; Lynn Dufort; Donna Hanus; Nancy Howard; Virginia LaPointe; Patricia McCaughin; Cerise Oberman; Fred Smith and Barbara Stowe.

Staff present:  Ewa Jankowska, Director; Penny Cowan; Betsy Brooks; Michael Spofford and Julie Wever.

Others present:  Barbara Doh, Plattsburgh Public Library Representative and Frances Fairchild, Clinton-Essex-Franklin Directors Association (CEFDA) Representative.

Excused Absences

Fred Smith moved that Lynn Bezio, Charles Racette, Neil Surprenant and Valerie Trudeau be excused from the meeting.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (11-0-0).

Agenda

Barbara Stowe moved approval of the Agenda.  The motion was seconded by Nancy Howard and passed unanimously.  Motion carried (11-0-0).

Approval of Minutes

Nancy Church moved approval of the September 19, 2005 Minutes.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (11-0-0).

Financial Report

Michael Spofford reported that spending year-to-date is at 79 percent.  Some expenses that have been paid are yearly expenses that cross over from one year to another.  CEF is still waiting receipt of a New York State Unemployment Insurance reimbursement payment.  Michael noted that CEF is on target for yearly spending.

Fred Smith inquired as to energy saving measures and noted that he would like to see a formal plan of action for cost savings.

Chris de Grandpre noted that the Finance Committee will be meeting in the near future to work with Ewa on the 2006 budget.

Cerise Oberman moved approval of Abstracts dated September 19 and October 5 and Manual Checks dated September 23.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (11-0-0).

Fred Smith inquired as to the bookmobile funding status.  Twenty percent was due at the contract signing, 30 percent due upon delivery of the chassis at Matthews and the remaining 50 percent is due upon delivery in November.

Nathan Farb was approached regarding his interest in providing a photographic design for the bookmobile graphic, and he was very excited about being involved.  Discussions are continuing with Nathan, Matthews graphics department and others to determine the feasibility of this type of graphic.

Donna Hanus requested that an accounting summary of the bookmobile purchase be provided to the Board at the next meeting.

President’s Remarks

Donna Hanus officially welcomed Ewa as CEF Director.  Donna thanked Francie for touring Ewa around the area to visit some of the member libraries.  She thanked all who made cookies and helped with Ewa’s reception.  Lobbying appointments have been made arranged by John Hammond of Northern New York Library Network with Chris Ortloff this Wednesday and with Teresa Sayward on October 31.  Requests are being made for full funding under 2000 census, funding of NOVEL databases and increased funding for library systems and public library construction.  Donna noted that service priorities for 2006 were distributed to trustees for action at the November meeting.

Director’s Report

Ewa Jankowska thanked the Board and all involved for the welcome reception.  There was a good turnout, and she met a lot of people.  She thanked Francie for the tour wherein she visited eight libraries and saw three of them – some were closed that day.

  • Correspondence was received from the New York State Division of Library Development (DLD) regarding the charters of five member libraries:  Dodge Library, West Chazy; Keeseville Free Library; Sherman Free Library, Port Henry; Wadhams Free Library and Westport Library Association.  She will be researching and working on the charters with the consultant staff.
  • The staff met on October 4 to discuss service priorities for 2006.  Staff recommendations for those priorities were distributed to the Board.
  • Applications for the 2006 Public Library Construction grant must be approved and ranked by the Board.  Chateaugay Memorial Library submitted an application.  Saranac Lake Free Library is submitting an application next week.  Julie Wever advised that Grace Kelley of DLD gave approval that Saranac Lake’s application can be submitted next week.

Lynn Dufort moved approval of the construction project applications for Chateaugay Memorial Library and Saranac Lake Free Library subject to the review and approval of the Director.  The motion was seconded by Lynn Dufort and passed unanimously.  (Motion carried 11-0-0).

  • CEFLS will be receiving a $20,000 member item from Assemblyman Chris Ortloff for bookmobile and member library technology work.

Plattsburgh Public Library (PPL) Report

Barbara Doh reported that the PPL Board met on September 27.  President Neale asked that board members request executive session prior to the meeting.  He distributed committee assignments and a copy of the amended Bylaws.  Director Long reported that she had received good feedback as to the helpfulness of the staff.  A draft of a policy regarding requests for library records was distributed to the trustees with the request for comments at the next meeting.  PPL is the lead library in the “Take a Bite Out of Books” grant provided by CEF.  Eight member libraries are participating, and the grant is aimed at middle school children and their parents.  Frank Ultee reported targeted spending relative to the budget.  A staff member resigned without notice, and Director Long is conducting telephone interviews.

Clinton-Essex-Franklin Directors Association (CEFDA) Report

Francie Fairchild reported that a meeting will be held on October 24 at Saranac Lake Free Library.  Ewa has been invited to the meeting and as their guest for lunch at the Hotel Saranac.  Francie and Ewa drove around on Friday to visit several libraries.  This gave Ewa an idea of the size and architectural variation of the member libraries.

Committee Reports

Nominating Committee

Nancy Howard reported that the committee will have a complete report next month.  A slate of officers will be presented in November to be voted on at the January meeting.  Discussion ensued as to the expirations of three terms on December 31, 2005.

Fred Smith moved endorsement of reappointments of Cerise Oberman, Barbara Stowe and Neil Surprenant for five year terms.   The motion was seconded by Patsy McCaughin and passed unanimously.  Motion carried (11-0-0).

Executive Session

Cerise Oberman moved that the Board enter executive session at 4:49 p.m., to discuss personnel.  The motion was seconded by Lauren Choate and passed unanimously.  Motion carried (11-0-0).

Executive session ended at 5:10.

The next meeting will be November 21.

Adjournment

The meeting adjourned at 5:10 p.m.

Respectfully submitted,

Nancy Howard
Secretary

Board of Trustees Meeting held November 21, 2005

MINUTES

Call to Order

The Board of Trustees meeting was called to order on Monday, November 21, 2005 at the Clinton-Essex-Franklin Library System, 33 Oak Street, Plattsburgh at 4:02 p.m., by Donna Hanus, President.

Roll Call

Present:  Lynn Bezio (4:06); Lauren Choate; Nancy Church; Chris de Grandpre; Lynn Dufort; Donna Hanus; Virginia LaPointe; Patricia McCaughin; Cerise Oberman (4:04); Neil Surprenant and Valerie Trudeau (4:06).

Staff present:  Ewa Jankowska, Director; Penny Cowan; Elizabeth Rogers; Michael Spofford and Julie Wever.

Others present:  Barbara Doh, Plattsburgh Public Library Representative and Frances Fairchild, Clinton-Essex-Franklin Directors Association (CEFDA) Representative.

Excused Absences

Patsy McCaughin moved that Nancy Howard, Charles Racette, Fred Smith and Barbara Stowe be excused from the meeting.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (8-0-0).

Agenda

Lynn Dufort moved approval of the Agenda without an executive session.  The motion was seconded by Chris de Grandpre and passed unanimously.  Motion carried (8-0-0).

Approval of Minutes

Nancy Church moved approval of the October 17, 2005 Minutes.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (8-0-0).

Cerise Oberman entered the meeting at 4:04 p.m.

Lynn Bezio and Valerie Trudeau entered the meeting at 4:06 p.m.

Financial Report

Lynn Dufort moved approval of Abstracts dated October 18 and November and Manual Checks dated October 20.  The motion was seconded by Patsy McCaughin and passed unanimously.  Motion carried (11-0-0).

President’s Remarks

Donna Hanus reported that Lynn Dufort, Neil Surprenant and she attended the first Franklin County budget hearing last Thursday.  Nancy Howard, Michael Spofford and Ewa Jankowska will attend the second hearing on Monday, November 28 in Saranac Lake.  Thanks to Julie Wever for providing the County worksheets.

The Executive Committee met last Wednesday.  They are reviewing the director’s contract language.

A request from the Union was received regarding health insurance issues.  The labor attorney has been asked for an opinion, and Donna will keep the Board informed on that issue.

Director’s Report

Ewa Jankowska reported:

  • The bookmobile should be completed by about December 9.  Following that, the graphics will take seven to ten days to complete.  Nathan Farb’s pictures will be full size on both sides of the bookmobile.
  • CEF’s main hours of operation are 8 a.m. to 4 p.m.  Staff was asked and have volunteered to cover the 4:00 -5:00 p.m. hour which will allow more flexible hours for any staff needing that flexibility and will allow coverage while most member libraries are open.
  • Four new digital cell phones have been purchased and are being set up for use.
  • An energy inspection was completed by Trane Company (CEF’s air conditioning/heating unit vendor).  Temperature settings have been lowered, and window seals have been installed.  A conscious effort to conserve lights and electricity has been requested of all staff.
  • A building inspection by the City Building Inspector’s Office will happen soon.
  • Carbon dioxide and smoke alarms have been installed.
  • The roof needs repair and a vendor contacted.
  • The CEF delivery van is no longer functioning.  The Taurus is being used for the Friday delivery, and a van is being rented for the Monday and Wednesday deliveries.  The specifications for a new van are being reviewed, and a purchase order will be issued soon.
  • December 1 at 7 p.m. is the Clinton County Budget Hearing.  Ewa will be attending an all day training session in Albany that day for new System directors and will not return in time.  Nancy Church stated that she would attend the hearing.
  • An up-to-date accounting statement of the new bookmobile purchase was distributed to the Board.

Discussion ensued as to the use of the current CEF logo on the new bookmobile as opposed to any variation of that logo.  Patsy McCaughin moved continued use of the CEF logo as currently being used.  The motion was seconded by  Nancy Church and passed unanimously.  Motion carried (11-0-0).

Plattsburgh Public Library (PPL) Report

Barbara Doh reported that the PPL Board met on October 25.  A draft job description was distributed by Sonia to the Board.  Sonia and several board members attended the city budget hearing.  Sonia reported that there is new lighting in the children’s, reference and public areas.  Cost for a new boiler would be $800,000, and there will be future meetings with the city  engineer and others regarding replacement.  The Friends group will purchase a banner that reads “Open Sundays.”  The January book sale with be the 26th, 27th and 28th, and there was a discussion of how to dispose of leftover books.  The annual Christmas party for the staff, hosted by the Board and the Friends group, will be December 12 at 5 p.m.  Virginia Brady, Chair of the Planning Process Committee, met with Sonia to discuss goals.  The request for a library records policy statement was discussed and approved.

Clinton-Essex-Franklin Directors Association (CEFDA) Report

Francie Fairchild reported that a meeting was held on October 25 at Saranac Lake Free Library.  Fourteen member library directors, one trustee and CEF staff members, Ewa Jankowska, Kathie LaBombard and Elizabeth Rogers, were in attendance.  Book buying and other topics were discussed.  Ewa, Kathie and Elizabeth gave good ideas and handouts.  The next meeting will be December 12 at AuSable Forks Free Library.

Committee Reports

Finance Committee

The 2005 budget should result in a small surplus.  An unexpected $75,000 State Aid from Senator Little will be used in part to purchase a new car.  Ewa reported on the proposed 2006 budget.  Certified librarian salaries increase by 20 percent due to step increases.  Other salaries increased by 14 percent.  Social security and medicare increase proportionately.  An increase in the worker’s compensation cost will result from drivers being placed in a different category.  Medical insurance (Community Blue) increased by 8.92%.  NYSHIP rates have not yet been released.  Vehicle insurance will be increased because of new vehicles.  Michael Spofford will attend training on the payroll module and will commence in-house payroll in 2006.  Currently, CEF pays $2,000 for payroll services.  Approximately $1,500 will be saved from switching ILL mailings from UPS to library rate USPS.

Chris de Grandpre reported that the Finance Committee met last week.  CEF will end the year with a small surplus.  The committee and staff used conservative estimates of revenues and only increased expenses where absolutely necessary.  A one time $75,000 amount is a welcome addition.  Chris thanked and complimented the staff for a thoughtful and thrifty budget.

Chris de Grandpre moved approval of the attached 2006 budget.  The motion was seconded by Lynn Dufort and passed unanimously.  Motion carried (11-0-0).

Nominating Committee

Patsy McCaughin reported for Nancy Howard, Chair, that the following proposed slate of officers will be voted on at the January meeting:  President – Donna Hanus; Vice President – Cerise Oberman; Secretary – Barbara Stowe; Treasurer – Chris de Grandpre; Member-at-Large – Fred Smith.

Future Financial Committee

Valerie Trudeau noted that her new position as CEO of North Country Girl Scouts involves fundraising and therefore creates a conflict of interest with her position as Chair of the Future Financial Committee.  The current Outreach Department fundraising letter should be sent to all those who contributed last year.  Thank you notes should be mailed out timely.

Old Business

Cerise Oberman moved approval of the attached 2006 Service Priorities.  The motion was seconded by Lauren Choate and passed unanimously.  Motion carried (11-0-0).

New Business

Nancy Church donated the following book to the System:  Increasing Foreign Language Capability Conference.

Valerie Trudeau noted that Girl Scout Handbooks could be donated to the bookmobile for circulation.  She will speak with Ewa at another time about circulation of Girl Scout materials.

The next meeting will be on or about January 23, 2006.

Adjournment

The meeting adjourned at 5:07 p.m.

Respectfully submitted,

Ewa Jankowska
Acting Secretary

 

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